Job Posting - Procurement Coordinator

Position: Procurement Coordinator
Term: Full-time
Location: Toronto, Ontario, Canada
Reporting to: Director, Procurement
 

The Organization: Waterfront Toronto

Waterfront Toronto was established by the Government of Canada, the Province of Ontario and the City of Toronto in 2001 to oversee and lead the renewal of the city’s waterfront. Our mandate is to deliver a revitalized waterfront that brings together the most innovative approaches to sustainable urban development, excellence in urban design, real estate development, and leading technology infrastructure. Working with the community, and with public and private-sector partners, Waterfront Toronto creates neighbourhoods anchored by parks and public spaces, and diverse, sustainable, mixed-use communities that offer a high quality of life for residents, employees, and visitors alike. We are transforming the waterfront for the use and enjoyment of the people of Toronto, Ontario and Canada, to foster economic growth and to redefine how the city, province and country are perceived by the world. 
 

The Opportunity: Procurement Coordinator

Waterfront Toronto is seeking a Procurement Coordinator to coordinate the Vendor of Record program, prepare various reports and analyses, and support the Procurement team by performing a range of responsibilities related to procurement and contracting activities, including tasks within ERP financial system’s procurement modules.

 

Key Responsibilities:

  • Manage Waterfront Toronto’s Vendor of Record (VOR) and blanket order programs, including leading all aspects of the procurement process—from initial documentation preparation to contract approval, award, and negotiation—in accordance with public procurement best practices and guidelines, consistent with the Waterfront Toronto Procurement Policy and Broader Public Sector Procurement Directive.
  • Manage the process of engaging companies under government partners’ VOR programs, including liaising with government partner counterparts, and overseeing Waterfront Toronto’s process for development, review, approval, and execution of the necessary agreements.
  • Manage and coordinate the process for low-value purchases by processing Purchase Requisitions that do not require an open competitive process, including reviewing supporting documentation, ensuring correct system set up, and taking necessary steps to ensure compliance with procurement rules.  
  • Lead the procurement process for less complex competitive procurements This includes developing procurement documents (e.g. RFP, RFQ, evaluation materials), issuing RFx documents through the bidding system, coordinating the Q&A process, evaluating submissions, and preparing documentation for contract award approval–all in accordance with public procurement rules and Waterfront Toronto procurement policies and practices.
  • Prepare, analyze, and submit regular and ad-hoc procurement and contracting activity reports for approval.
  • Undertake a range of responsibilities related to the ERP financial system (D365) procurement module, as assigned.
  • Provide support to the procurement team and management on various procurement-related assignments.

     

Skills and Qualifications:

  • Minimum 3 years of work experience in public procurement.
  • Strong knowledge of procurement principles and practices within the public sector.
  • Demonstrated experience in contracting and contract management, particularly related to public works.
  • Ability to analyze and interpret complex information, including the interconnectivity of projects, financial systems, processes, and policies.
  • Demonstrated ability to communicate clearly and effectively with both internal and external stakeholders.
  • A high level of attention to detail is critical to success in this role. 
     

Salary:

We offer a competitive salary and benefit package.

 

Other Considerations:

During this time, Waterfront Toronto is operating in a hybrid work environment with employees currently required to work in the office three days a week, for collaboration and engagement purposes. Employees have the option to work remotely for the remainder of the week. This is subject to change by the Corporation.
 

Application Process:

Candidates should email their resume and cover letter, together in one (1) PDF document to: careers@waterfrontoronto.ca, quoting File #25-17, by Monday, August 4, 2025.

Please indicate in your cover letter how you learned about the job posting and include the specific site or network.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
 

Note on Future Opportunities:

While we review applications for this role, we encourage all qualifying candidates to apply. Your application may be considered for future similar opportunities that become available. By submitting your application to us you agree that we may consider you for an upcoming similar opportunity and can reach out to you should the opportunity arise.
 

Waterfront Toronto is an equal opportunity employer, committed to representing the diversity of the city of Toronto on our team and fostering an inclusive workplace. To this effect, you are encouraged to reflect upon the diversity you would bring to the role within your application, including, but not limited to, identifying with one or more of the under-represented groups identified within the Ontario Human Rights Code. We will provide equitable treatment and accommodation to ensure barrier-free employment. If you require accommodation under the Ontario Human Rights Code or Accessibility for Ontarians with Disabilities Act, 2005 (AODA) at any stage of the recruitment process, please advise and we will work with you to meet your needs, up to the point of undue hardship.